ࡱ> c  bjbj 7x[\x[\`        8Xd| y88"ZZZ555WyYyYyYyYyYyYyb{~zYy 55555Yy  ZZnye%e%e%5F Z ZWye%5Wye%e%Ji\pZ n#{kBCyy0y1lz~9 ~p~ p55e%55555YyYyC"555y5555~555555555> :  MINUTES OF THE MEETING OF THE FACULTY SENATE OCTOBER 5, 2016 PRESENT: Bleeke, Bracken, Broering-Jacobs, Cavender, Deering, Delgado, Duffy, Dyer, Ekelman, Engelking, K. Gallagher, V. Gallagher, Galletta, Genovese, M. Gibson, Gross, Hampton, Hansman, Holland, J. Jenkins, Kalafatis, S. Kaufman, Keehan for Fodor, Krebs, Lazarus, Little, Margolius, C. C. May, Mead, B. Ray, Regoeczi, Resnick, Robichaud, Ryberg-Webster, A. Smith, Sonstegard, Sridhar, Weinstein, Wisneski, Xu, H. Zhou, Zingale. R. Berkman, Chesko, Hinton-Hannah, Khawam, Larson, Rushton, Yarbrough, T. Wilson, Zachariah J. Zhu. ABSENT: Fodor, Holtzblatt, Ibrahim, D. Jackson, M. Kaufman, Streletzky, Zhao. Angelin, J. Bennett, Bond, L. Fisher, Gasper, Grech, Karlsson, LeVine, Lehfeldt, S. McHenry, Mooney, Parry, R. Reed, Sadlek, Sawicki, Schultheiss, Singh, Spademan, G. Thornton, B. White. Senate President Nigamanth Sridhar called the meeting to order at 3:05 P.M. Approval of the Agenda for the Meeting of October 5, 2016 Senate President Sridhar stated that he would like for a motion to approve the Agenda for todays meeting with one modification and that is that we do not have any new meeting Minutes to approve. Senator Allyson Robichaud moved, the motion was seconded and the Agenda was approved by voice vote. Approval of Meeting Minutes As noted, there were no meeting Minutes to be approved. Report of the Faculty Senate President Dr. Sridhar stated that he had a couple of things to say. First, he announced that the Ohio Faculty Council this year began a new award. This is a Technology Commercialization Award that the Faculty Council along with some other officers in the State are recognizing faculty for doing interesting and innovative work with commercialization. This year was the first round of awards. Nominations were solicited from university Provosts Offices as well as from the offices of the Vice Presidents for Research and he was proud to announce that our own Mark Souther was the recipient of the first award. He noted that this is now going to be an annual award but this is the first award for the creative project. Dr. Sridhar reported that he had a meeting with the Provost earlier today and in his report he will talk with a little more detail about Dean Searches. We will have three searches for Deans at the University this year: Business, Law, and the Graduate College and the Provost will give us a little bit more detail about that. Dr. Sridhar stated that one other major change he wanted to talk about has to do with Commencement and the Convocation. He noted that we have had references to this conversation a few times in the last couple of months at Steering and at other meetings. The issue has to do with the Distinguished Faculty and Staff Awards which are typically presented at Convocation but beginning this year, we are no longer going to hold the Convocation as a separate event. Instead, the Distinguished Faculty and Staff Awards are going to be awarded at the December Commencement. A proposal is to not award Honorary Degrees perhaps at the December ceremony and replace it with the Faculty and Staff Awards. But, that could be changing from year to year depending on who is nominated for Honorary Degrees. Dr. Sridhar noted that if anyone has questions about that commencement and the Convocation, we can talk about that later in the meeting today during question time. Dr. Sridhar reported that two issues that are of interest to faculty that he has been working on with the Provosts Office and the Presidents Office have to do with MagnusMart and the Rhodes Tower elevators. He noted that there has been lots of conversation about both of these topics among the faculty in various department and college meetings and so on and the only thing he wanted to say today about these two topics is that these are both active conversations that he is having with both the President and the Provost. If you think that your voice isnt being heard, his email box is always open which always gets filled so please call him and talk about it. He noted that the Space Committee has been talking about the issue as well but this is really a larger conversation, a campus conversation, so please feel free to reach out to him in representing these issues. Finally, Dr. Sridhar said that this concludes his report and we can move on with the meeting unless anyone has a quick question or two. If it is a more involved question, we can wait until the end of the meeting for question time. University Curriculum Committee Dr. Jacqueline Jenkins, chair of the University Curriculum Committee, reported that the UCC has five items to bring to Senate for a vote as well as three additional items for Information only. Political Science B.A. (Report No. 7, 2016-2017) Professor Jenkins noted that the first item for Senates attention is a proposal from the Political Science B.A. which is basically looking at the deletion of one course and replacement of that material into two different courses. Delete PSC 318 The presidency and Congress (4 cr.) Add PSC 316 American Presidency (3 cr.) Add PSC 320 Congress and the Legislative process (3 cr.) Dr. Sridhar stated that the UCC is bringing forward a proposal to modify the B.A. in Political Science. He asked if there were any questions. There being no questions, Dr. Sridhar asked for a vote. The Political Science proposal to delete PSC 318 and add PSC 316 and PSC 320 was approved unanimously by voice vote. Communication, MACTM (Report No. 8, 2016-2017) Professor Jenkins stated that the UCCs second item is from Communications Masters program as part of the 4-3 conversion. She noted that they have done a program on modification. In addition, we are also looking at making consistency along their exit requirements such that each of the programs require the same number of credit hours for completion. She stated that there is an impact to the MAGI program and the application has an acknowledgement attached so people are aware of the impact. UCC recommends this proposal and brings this to Senate for a vote. Program changes to accommodate 4-3 conversion of COM courses and provide consistency in exit requirements across 4 exit options Impact of COM 670 on MAGI program acknowledged There being no questions, Dr. Sridhar asked for a vote. The proposed changes to the Communication MACTM program were approved unanimously by voice vote. Communication Accelerated 4+1 MACTM (Report No. 9, 2016-2017) Program changes to accommodate 4-3 conversion of COM courses and provide consistency in exit requirements Professor Jenkins stated that an associated proposal is for the Communication Masters level for the 4+1. So, basically the changes that are occurring within the Masters program are also being reflected in the 4+1 program and UCC recommends and brings this proposal forward to Senate for a vote. There being no questions, Dr. Sridhar stated that the UCC proposes changes to the Communication Accelerated 4+1 program and asked for a vote. The proposed changes to the Communication Accelerated 4+1 program were unanimously approved by voice vote. Womens Studies Minor (Report No. 10, 2016-2017) Professor Jenkins noted that the fourth item from UCC is for the Womens Studies Minor. She said that the program change being asked for is to make an elective course into a required course and allow an existing course to become elective within the program. She stated that the UCC brings this proposal to the floor of Senate with a recommendation for approval. Existing course WST 151 changed from elective to required course in program Existing course ANT 224 added as elective course in program Dr. Sridhar asked if there were any questions about the Womens Studies Minor proposal. There being no questions, Dr. Sridhar stated that the UCC recommends changes to the Womens Studies Minor proposal and asked for the vote. The proposed changes to the Womens Studies Minor were unanimously approved by voice vote. Certificate in Historic Preservation (Report No. 11, 2016-2017) New Undergraduate Certificate in Historic preservation (12 cr.) Professor Jenkins stated that the fifth item from the UCC is a proposed new Certificate in Historic Preservation. She noted that there is a comparable Graduate Certificate that exists right now and there is a demand for an Undergraduate Certificate as well. It is a 12 credit certificate that is being proposed and the UCC brings this proposal to Senate with a recommendation for approval. Senator Beth Ekelman asked who is overseeing this certificate. Professor Jenkins responded that she was not sure of the exact program name. This program is coming out of the Levin College of Urban Affairs but it is Senator Stephanie Ryberg-Webster reported that this program will officially be housed in the Bachelor of Urban Studies. There being no further questions, Dr. Sridhar stated that the UCC is proposing a new Certificate in Historic Preservation and asked for a vote. The proposed new Certificate in Historic Preservation was unanimously approved by voice vote. For Information (Report No. 12, 2016-2017) Dr. Jenkins stated that the UCC has three items For Information. Political Science Minor Changes to PSC 318, PSC 316, PSC 320 apply to minor (American Politics concentration) Dr. Jenkins noted that the first item is a change in the minor for the Political Science Degree and that basically reflects item A with the deletion of one course and the addition of two new courses. THE 213 History of the Theatre III Course change to fulfill GenEd curricular requirements for SPAC designation Professor Jenkins stated that the second item is a course change to fulfill a GenEd curricular requirement for SPAC designation in THE 213. Nursing BSN Update to catalogue to reflect current practice as per State legislated requirements Dr. Jenkins said that the third item is basically a catalogue change for the Nursing BSN to reflect what is actually currently being done which is mandated by the State. Senator Robert Krebs asked about the English, B.A. listed on the Agenda. Dr. Jenkins replied that the English B.A. item was removed from the Senate Agenda and noted that a revised Agenda was produced. She noted that the proposed English B.A. has not yet made it through the Honors Council. Dr. Sridhar confirmed that Violet did produce and emailed a revised Agenda to everyone. Dr. Sridhar stated that he wanted to make one point. He didnt know if everyone is aware of the new curriculum approval system, Curriculog, and what it is actually like. He noted that all of these proposals have gone through Curriculog and they are all sitting out there for everyones review. The Registrars Office has the active roster of Senators which means that all Senators should be receiving an email, at least a weekly digest email saying here are the proposals that are up for review and what you are looking at. Reimagining the First Year Project (Report No. 13, 2016-2017) Dr. Peter Meiksins, Vice Provost for Academic Programs, stated that he briefly wanted to update everyone on a project that was initiated this year as part of 91Ʒs effort to improve students success outcomes and to improve our graduation and retention rates. As everyone knows, we have been working over the past decade to get out of last place in those areas and we have had a lot of success. We have actually improved both our graduation rates and our freshmen retention rates quite significantly over the past five to ten years all which has been reflected in some National recognition as everyone has probably been hearing. Dr. Meiksins noted that what we would like to do is to see what we can do, what is the next step, how can we get further in this project of making the first year a successful one for the students and getting the students through to graduation. He stated that before he gets into talking about the Reimagining the First Year Project, he would just give a shout-out to those who use StarFish. Dr. Meiksins said that The StarFish Early Alert is a very important and very useful tool that allows advisors and students to understand whether or not they are in trouble; whether or not they are doing well and those faculty who use it have found it to be a useful device in communicating with students and advisors about students who are struggling. He said that his staff will be coming around to the colleges over the next few months to kind of beat this drum a bit more loudly because obviously participation in StarFish Early Alert is uneven across the university and we would like it to be much more universally used. Dr. Meiksins stated that he is really at Senate today to talk about the Reimagining the First year Project. He noted that the American Association of State Colleges and Universities, which is a National organization to which we belong, sent out an RFP last year for schools that were interested in participating in what is essentially a learning community for undergraduate schools that are interested in enhancing the first year experience with a long term goal of trying to promote student retention and success. Professor Meiksins noted that we were one of 46 universities selected to participate in this program and the only one in Ohio. Dr. Meiksins stated that the second area we are meant to address is curriculum. Are there things we can do with our curriculum that might enhance the first year? He noted that there are a number of things we have talked about that we might bring to the Curriculum Committee or to another body that makes these kinds of decisions. Dr. Meiksins stated that another bucket as they say is that we are supposed to be putting things in that address the needs of students. Most first generation students arrive at a university in doubt as to whether they belong in a university and in doubt as to whether they belong at the university which they are attending. So, they come to 91Ʒ, they got in, but they dont actually believe it, effectively, they are not sure. Do I really belong here or not? He noted that if on the very first assignment you give back to them or their very first communication we have with them we tell them that they are doing terribly, we think we are helping, right because we are talking to our kid who gets it, who understands that sometimes a very explicit statement that you are not doing very well is a message that needs to be sent. But what does this do here? This student doesnt hear, Oh, oh, I better shape up. What they hear is, I was right in the first place; I dont belong here. Dr. Meiksins noted that a fourth area he wanted to bring to Senate is that we are also supposed to talk about what we can do to increase the involvement of faculty with first-year students which is a problem at any university especially our public universities where staff levels make teaching first-year courses not at the top of the list of things that most tenure-track faculty do. Senator Nicholas Zingale inquired if StarFish is ever going to move to the graduate level. Dr. Meiksins replied that at the moment the only students who are loaded in it are undergraduates. He noted that there is nothing in the program to load graduates into it. He stated that he can bring that up. We are still trying to get faculty to use it for undergraduates so maybe we should finish project one before we start project two. Professor Ekelman asked, What ever happened to the mentoring program? She was a faculty member a while back and really enjoyed that. She remembers it was a pre PT student. Dr. Meiksins replied that this is another thing that the team talked about trying to revive and get that back up and running. Minority Affairs Committee 2015-2016 Annual Report (Report No. 14, 2016-2017) Dr. Sridhar stated that the next agenda item is a report provided in the meeting packet which is the Annual Report of the Minority Affairs Committee from the last year. He noted that if anyone had any comments, they could contact the committee chair mentioned in the report. There were no questions. Senate received the Minority Affairs Committee 2015-2016 Annual Report. Report of the President of the University President Ronald Berkman followed up on what Dr. Peter Meiksins talked about. He noted that the issue is of human capital and what happens to students who come to the university and are not successful at the university. We know that those results are generally not good. He stated that there is another element of it that he feels compelled to bring to Senates attention. We have made significant strides and there has been a lot of work on the ground in terms of freshmen and sophomore retention. We are still losing a very, very large number of students after year one. President Berkman reported that he had lunch with twenty students today, even before Dr. Meiksins suggested the idea, and He stated that first of all, it was an amazing cross-section of students. He stated that we have been having a series of lunches with students. Students can sign up on line. Twenty students are selected randomly and today was the second lunch that we have had this year. We had two students who were Iraqi veterans in combat who came here because they really felt positive about the Veterans program. One student said that he was accepted to Ohio State and he was accepted here. When he visited he saw the community veterans and support for veterans here and the fact that we had been designated by the Pentagon as a quality program for veterans, and he came here. The number of veterans now is close to 700 veterans at 91Ʒ. President Berkman commented that another thing when he was at Brooklyn College a long time ago, a faculty member at the Brooklyn College, the President of the Brooklyn College at the time, way before the whole issue of the first year and the issue of retention and the issue of graduation rates was even on the agenda, the President instituted a program in which he assigned each faculty member, every full-time faculty member, only three students or four students in the freshmen class that you would mentor; that you would commit to reach out to at least once or twice a semester. Again, he said that he would ask whether the Steering Committee or whatever group of the Senate that the Senate President then could convene and have a discussion about us taking a shot of instituting such a program. President Berkman turned to StarFish. He stated going back to all literature, all that we know, StarFish is the single most important instrument we have for identifying students who are early at risk. The earlier students who are at risk are identified as students who are at risk the sooner an intervention is attempted with those students the more effective the result is going to be. President Berkman gave a brief update on the two issues that Dr. Sridhar mentioned and told everyone that he takes them very seriously. We will tomorrow have a second discussion about the elevator situation on Rhodes Tower. He noted that the issue is that we understand that there is a problem and trying to formulate a way to address the problem holistically rather than pumping $5 million into what could be a temporary solution for the problem. He noted that he is pushing hard that we get an overview of the building, that we have different utilization plans for the building. President Berkman gave everyone his assurance that he is concerned and we are on the issue. He noted that Dr. Sridhar well represented the faculty interests and concerns. He added that we will have a resolution sooner rather than later. Finally, President Berkman gave an update on the Film School. He commented that everyone is aware that we got an additional $7.5 million from the State to start a School of Film, Television, and Digital Media. He reported that a Dean has been hired from the Chapman School of Film, Television and Digital Media to come to Cleveland State to meet with the faculty and look at facilities and look at what we have now to help us since none of us have ever constructed a Film School. Professor Zingale asked President Berkman about the timeframe of the Film School. President Berkman replied that we would like to break it out as a school by September of next year, 2017. He commented that we would also like to find a donor whose name we could put on it. Such a widely cool school, who would not want to put their name on that. President Berkman stated that our expectation, he can only say, expectation in quotation marks when you are dealing with the government is that this is a first crunch of another $7.5 million that we will get in the next capital budget. He noted that this came way after the approval of our capital budget so it impacted none of the projects that we had put on a funding list of capital. Report of the Provost and Chief Academic Officer Provost Jianping Zhu started by continuing the discussion for the use of StarFish. He noted that today we started with Professor Peter Meiksins. He stated that he wanted to reemphasize again that it is very important especially for student success. The plan is to start our discussion today after Faculty Senate and he plans to continue the discussion with Dr. Sridhar and perhaps involve a group and will also plan to begin to look at the data and provide the data to the colleges so the departments and the colleges can look at the data. If the usage is not up there, then we can find out by working together with faculty on what is the barrier. Provost Zhu moved to his next item that is also related to the commitment to student success and that is teaching quality and also assessment of teaching quality. He noted that many faculty have been working with the university administration and many others on the Teaching/Evaluation on-line system. We have collected two semesters of data and now he is very pleased to inform everyone that the on-line data sharing system is also alive on the campus website. Faculty will receive information from links very soon and will also get to use it themselves with a brief description of how this web site works Provost Zhu reported that they have completed the second semester of online teaching evaluation and it is much easier to collect the data so he wanted to share some summary data with Senate today. Faculty can certainly look at the data once they receive the email and will be able to check it out. He reported that overall, for the two semesters, for fall we had a response rate of 48% and for the spring the response rate was 45%. Overall, Marius Boboc has to look at the literature. In general, for the captive audience in the past, when we did it inside the classroom with paper and pencil, it is typical nationally around a 70% response rate. Provost Zhu stated that the average faculty rating on a five point scale for the fall was 4.14 out of 5 and for spring, it actually increased a little bit to 4.18 out of 5. We should be proud for a very good rating; overall, thats the average. Provost Zhu said, What about getting back to the details? If we are looking at a five point scale, those that scored a 3 or higher, that is considered a satisfactory performance. We actually had 94% of the faculty for both terms, last fall last year and in the spring this year. In each term, 94% of the faculty scored 3 or higher. Finally, Provost Zhu commented on dean searches for this academic year. There are three new searches. He noted that one search was a continuation for the Business Dean search that was not completed last semester. So that is an ongoing search for the Dean for the Monte Ahuja College of Business. He reported that for the most part the committee was in place and we continue to use the committee with some adjustments; for example, the student member may graduate so we need a replacement for the student. Dr. Zhu reported that for the other two searches, we are still looking for a Dean for the Law School and for Graduate Studies. The Law School Search Committee and the Graduate Studies Search Committee are still in the process of being formed. Once those committees are formed, we will begin advertising. He noted that the plan is that all three searches will be completed by March of next year. We have retained the executive search firm of William Funk to help us with these searches. He noted that this firm has helped us recruit many of the current Deans that are still in service and several of our Vice Presidents on campus. This firm has been very successful and has a very successful track record in helping 91Ʒ to find and recruit strong leaders. Our plan is that by March of next year to complete all three searches. Report of the Student Government Association (Report No. 15, 2016-2017) SGA President Malek Khawam greeted everyone. He stated that he appreciated the conversation on the first year students and how do we retain those students. He noted that he recalls during his experience as a freshman there were critical connections that would help and motivate him to get through a lot of his courses. He said that first there was the math guru who showed him the importance of his calculus classes. SGA President Khawam reported that SGA ratified thirteen new senators to their total membership which is now 30 college class senators and they are now almost to capacity for their membership. SGA also ratified their speaker who is the first female speaker that he can remember in recent memory and she also comprises three minorities so it is awesome to have her on board there. SGA President Khawam stated that a campaign is in progress to encourage students to vote and to get them registered. He commented that he thinks a lot of folks are disenchanted with the federal election but SGA wants to strive the importance of the local and national elections. He noted that this week and next week, SGA will be getting students ready to register in order to vote and that will finalize with a registration event on October 10th in the Student Center. He asked faculty to please let their students know about the event. There will also be watch parties in the Student Center and in Fenn Tower. He noted that this is a non-partisan item SGA just wants to get students to vote. Mr. Khawam turned to Homecoming and stated that it was a success. Although it did rain, those students fought through and were still able to enjoy it. The campus traditions on this campus have changed just in the last four years since he has been at 91Ʒ. Homecoming wasnt even an event when he first came to 91Ʒ his freshman year. He added that he is glad to see that we are engaging in those kinds of traditions. Mr. Khawam reported that SGA funded 43 student organizations at the last finance hearing. Those organizations are engaging students in the things that they like to do in the 91Ʒ community. SGA certainly appreciates that we were able to do that. Lastly, SGA President Khawam commented that he didnt know if anyone was aware that there was a protest on campus last Friday. He noted that at the first Faculty Senate meeting in September he spoke about the importance of diversity of the students at 91Ʒ and he thinks this was really stressed in those lively engaged conversations. SGA is going to continue to address that and they want students to have those conversations. In concert with Student Life and Dr. Yarbrough, SGA will be establishing a Student Council on Diversity. SGA looks forward to having those conversations. Open Question Time Senator Andrew Resnick indicated he had a question on the online teaching evaluations. He asked, In terms of the 48% in the fall response rate and in terms of the 45% response rate for spring, in terms of the fraction of listed courses, what fraction of courses did not meet that threshold? Vice Provost Marius Boboc replied that he did not have that information. He did note that it is a small percentage. Provost Zhu stated that the total was 1,300 classes met with five students and 30% was the overall response rate. President Berkman stated that he is interested in communication of things here. A lot of issues and things are brought here to Faculty Senate. Faculty Senate are elected representatives of faculty but he is wondering what happens after everyone leaves this room. He asked, Is there a communication chain? Do you have opportunities to communicate with your colleagues or is this kind of an exercise, okay, of talking to ourselves basically? President Berkman stated that this is eight years that he has been coming to Faculty Senate and he has always wondered whether anything leaves this room and people go back. He noted that it is concerning because this is the Again, Senators represent the faculty and bring these issues to Senate as representatives of the faculty; it is hard to reach every member of the faculty so that is his question. Senator Sanda Kaufman commented, It is a standing item on our faculty agenda from the faculty meetings every month and we report on the committees we are part of and we have members on all of them. President Berkman asked, The committees that you are part of or the Faculty Senate? Professor Kaufman responded that Faculty Senate is one of the things that we do and so we report on what happens at Faculty Senate and all of the other committees. Provost Zhu commented that what Professor Kaufman means is that the College of Urban Affairs has a faculty meeting and has a standing item on the Senate agenda and reports back to the College on what happened with that item at Faculty Senate. Provost Zhu inquired if this is common practice at all of the colleges. Dr. Sridhar stated that it varies. Different colleges have different practices of how stuff gets back to the faculty. The caucuses in each college will have meetings and they will get back to departments. But, it is a variable process. Sometimes it is very effective and sometimes things have to wait for an email to show up. Senator Andrew Gross commented, In response to Vice Provost Peter Meiksins and President Berkmans remarks with regard to freshmen, decades ago I suggested that it would not be too burdensome for this faculty and my saying that all faculty, either in the promotion or tenure guidelines, or in the collective bargaining agreement, writing a simple sentence: one visit to a local or distant high school per year, and one luncheon with freshmen per year. President Berkman remarked, You have my vote. Professor Zingale referred to usage in StarFish. He noted that for a while, we were seeing an upward trend in use. He asked if it just flattened out. Vice Provost Meiksins replied that he just dropped in his phone the data on usage but he cant get it to load because it is such a big file but he is pretty sure that it has flattened out. Provost Zhu commented that faculty participating in remedial level classes were told more or less that it is kind of mandatory because that is the most important group of students. So faculty were taught that in remedial math and remedial English, StarFish should be used more. That is the reason that more faculty are not using it and then it becomes???? Professor Zingale asked if there is a way that faculty could see usage or get an underutilization report in classes where it should be getting used more. Vice Provost Meiksins commented that this is what he asked his staff to generate. He noted that there is a difficulty to find what is used but we define use in a way such as, Did you use it for flagging a response to a survey, things of that sort, and so we gathered data on what percentage of faculty in developmental 100 and 200-level courses actually used it. He noted that he forgets what the unit time is and so we have that now. The goal is to give this to the colleges so they can take a look at them themselves and say, well if you are at 70 or 80 or 90 percent utilization then there is not a really big problem, but if we are at 20 percent utilization in these kinds of courses in particular, then there is room for improvement and how can we go about encouraging that. He added that certainly his staff would be more than happy to come again because he thinks that they have been around to most of the colleges multiple times at this point. In some departments in some cases, his colleagues actually sat in their offices because he knows that they led individuals through the process. He again said that his staff is more than happy to do that. He said that he thinks what will really help is just as faculty want there to be a response in the StarFish System when there is a flag, the staff would really like to see it. If we come to your college if there is a problem, if people actually moved that number up, that would certainly make them more enthusiastic about the activity of going out and doing extensive training. Senator Yan Xu asked, After you identify a problem with StarFish, what is your action? Vice Provost Meiksins replied that he can speak to what happens in the Freshmen Advising Office. Each College Advising Office has its own staff they dont report to him. Each College has their own protocols. He stated that faculty would need to ask the Dean about what happens in their own College. In the first year, if a student is flagged, they are to make at least three attempts to contact the student to try to get the student to come in or to inquire what it is it depends on the nature of the problem. If we define it as extreme, as the President said, there are some people who are interested in making contact with you when you make contact with them. But our experience is that a fairly high percentage of people respond. Then the idea is that if the student is just not attending, you give the talk about attending. If they are doing poorly, you try to find out whether there is some kind of difficulty in the tutoring center, in the math center, in the writing center there are a number of offices around campus where they can get help. We offer success coaching to people who cant keep their calendar straight. There is psychological counseling sometimes you hear about deep life events that cause a student not to attend their mother got sick, they had to babysit, they had to drive their little sister to school. Professor Xu stated that they have a system to mentor the student on day one. He asked, How do you identify the problem after sending them three emails? Vice Provost Meiksins noted that every freshman student is assigned to a freshmen advisor. The freshmen advisor meets with them at least once before the semester begins and then does outreach after week four to maintain contact with them. Again, the caseloads are three to four hundred people per advisor so that level of attention is limited. Senator Alan Weinstein stated that at CASE they set up calls to new students and they have a mentor for a group of students and then the student actually has to take a mandatory course. Vice Provost Meiksins stated that all freshmen who enter 91Ʒ as freshman are required to take ASC 101 which is a course like the one Professor Weinstein described. In many colleges, it is now linked to a learning committee for that student or other students in the same college or major or same general curricular area and so with a lot of that stuff we are doing many of those things. Professor Weinstein asked, Do we consider first year grades forgiveness? Some schools do that. Vice Provost Meiksins commented that those faculty who have been here longer that he, there are still a couple of them here at Senate today, will recall that we used to do freshmen forgiveness and this is when Senate still met on the 19th floor of Rhodes Tower, however long ago that was. So, to replace that policy with a current course policy, we did that in the past. Provost Zhu asked Vice Provost Meiksins if he could remind Senate what is the rationale for doing away with that policy. Vice Provost Meiksins remarked that his memory is not that long. Professor Sridhar stated that we had a conversation about this sometime back in the summer. Vice Provost Meiksins commented that he and Professor Sridhar had talked about that. Professor Sridhar said that we did talk about this and we talked about perhaps a different version of a forgiveness program. The forgiveness program itself would not work at this point because if a student takes a semester of classes poorly, we said, Oh, you are forgiven and you can start from next semester onwards but that student still lost one semester of financial aid. So the forgiveness program as it may have been twenty years or so ago, doesnt work if we did put it in place. What that is going to do is, when a student gets up to the senior year, that money will keep going on. So there is a different version to think about. Vice Provost Meiksins stated that they have been talking about this a lot in his office. What we do know is that students who get into academic difficulty begin academic warning probation so the probability that they this get out of this or just forgiving them their grades isnt enough or allowing them to repeat courses is not enough. You have to then provide some additional scaffolding to make sure that they dont simply continue down the slope. So, we are brainstorming what can we do? What interventions can we direct to students who get into that difficulty? And there is something like 20 25% of the freshmen class Why not do academic standing the first year. Emeritus Associate Professor David Larson commented that he thinks we got rid of freshmen forgiveness because it wasnt working. Students who were forgiven got into trouble exactly as Vice Provost Meiksins said. The next time, they were just spinning the wheel wasting money. Vice Provost Meiksins commented, That rings a bell. Professor Krebs said that freshmen forgiveness was one of the first things he remembers from Faculty Senate when he first arrived at 91Ʒ. He noted that we do much better now actually getting true freshmen. Back then, almost everybody who came here was a transfer student so they already had those thirty hours. Senate Vice President Andrew Resnick noted that the bulk of students left because their GPA was less than 2.0. He stated that he was not really sure if he was trying to imply something or how you could propose to mediate that problem. President Berkman stated that this is not a unique problem to 91Ʒ. We know that there is an issue; we know that there is a gap between where they finished high school and where they pick up with freshmen. We know that there are issues of students taking the wrong course at the wrong time. Senator Barbara Margolius stated that she had a response and a comment a response to the Presidents question earlier on about closing the loop. She noted that her colleagues in the math department have told her that in every conversation, she should mention the elevators in Rhodes Tower. Just a follow up on what the President had said about large enrollment classes meeting in the Tower. That is a good thing, not in terms of the physical state of the building and the elevators, but in terms of faculty/student interaction. We really need the academic departments that are in that building to be in three story buildings with offices and lounges and classrooms intermixed so that we can promote faculty/student interaction. We need to be set free. President Berkman remarked that Rhodes Tower has fifteen floors just chop them into three and spread them around campus. He added that it is absolutely true; it is a bad building its a bad building for interactions; its a bad building for circulation; its a bad building for students to make it way up to faculty offices, etc. That is why he is saying that we really do need a more holistic solution. He noted Dr. Margolius now fulfilled her responsibility of mentioning the elevators every time she speaks and she did her duty. Dr. Zingale stated that he is assuming that the elevators that Dr. Margolius mentioned may be on the Steering Committee Agenda as well. He inquired if there is a way that we can encourage SGA President Malek Khawam to provide Faculty Senate with feedback. When thinking about a program, think of ways in which interaction could take place with faculty and freshmen. Dr. Ekelman commented that also with the mentoring, she knows that her students have served as mentors to first year students where a lot of them were from the Cleveland Public Schools if that was really comfortable for them to help them guide them to the resources and guide them through their transition process. Students can be a really good mentor to mentor their peers and that is something that should be explored a little bit more. Dr. Sridhar stated that from the point of first year classes and full-time faculty teaching those classes, in the College of Engineering in their engineering design class, they have close to 500 students this year between the fall and the spring. Every one of those students is seeing a tenured full-time faculty member in front of the classroom week end and week out. This year there are five faculty members and there will be five others that will teach the course next year so that is something that the College of Engineering is doing for example. Every freshman Engineering student is seeing a tenured faculty member in front of them and most of them are full professors. Vice Provost Meiksins commented, an input on the training discussion in the college mentoring program, if you volunteered to be a college mentor, they actually train you. There is an actual morning where you have to go down to the Terminal ?? for training and then they have a communication network that they use to communicate with the mentors and the students and key pads to make sure everything is happening. A good thing about mentoring is contact but that can go wrong. A mentor needs to know what to do if. So as this is discussed, it is not just a matter of saying that you need at least four guys. You need to be oriented so that you know what to do when you get a student who has just broken up with her boyfriend and is suicidal because that happened. President Berkman stated that Vice Provost Meiksins made a very, very good point. In college now, because he did act as a mentor for three years, that is a very good sophisticated tool for communicating between mentors and mentees. As Peter said, they have this series of orientations. If you are a mentor and you have a problem and you dont really understand what to do with the girl who broke up with her boyfriend and who wants to commit suicide, there is a resource at college ?? now that you can call to get some immediate As this hopefully rolls out, you should bring college ?? people in to talk they have 2,000 mentors who are working with high school students in the Cleveland School District. ?? Senator Cheryl Bracken stated that maybe one solution is a combination of the things that we heard here today. So all the freshmen have to take Introduction to University Life or whatever. Why not use that idea of student mentors in student recitation sessions. Vice Provost Meiksins responded that this is on his list Dr. Sridhar noted that there is enough support for this item to be on the Senates radar for most of this year. He said that he would bring this item to the Academic Steering Committee in two weeks and then come up with a plan for how we actually think through these issues and come up with actionable items. He went on to say that it is nice to have a conversation like this and then go back and review what we are doing but it would be good to have some actionable items that can go through the committees and then come back as things that we can actually do. New Business Senate President Sridhar asked if there was any new business. There being no new business, Senate President Sridhar asked for a motion to adjourn. Professor Ekelman moved, the motion was seconded and the meeting adjourned at 4:35 P.M. Respectfully submitted, Vickie Coleman Gallagher Faculty Senate Secretary /vel     PAGE  PAGE 16 MINUTES OF THE MEETING PAGE OF THE FACULTY SENATE OCTOBER 5, 2016 3<BCDMNi  3 = ? E F L M N W c i j n t v w z |  ޾޺ƶҲ֪h[2hhiXhF]hoh;uDhkh:Rh_Ch.thXTh0|h\khhH hUG5 hXT5 hF]5 h5 hb5B23CDE \ ] `^``gdiX `^``gd[2 `^``gdc `^``gdhu^gdk^gdF] `^``gd$a$gd  # + 4 ? 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